Letters of Support

A Letter of Support can help demonstrate to funding bodies that you have engaged with key stakeholders and that your project has local backing.

If your project involves cultural or religious communities, you may also need to show that you have the support of appropriate elders or community leaders.

While a Letter of Support can assist your application, it is important to note that:

• It does not guarantee funding, and
• It does not automatically approve the project or commit Council to involvement.

When Council provides a Letter of Support, it is offering in‑principle support.

This means Council supports the intent of the project based on the information provided and agrees that the proposed outcomes deliver community benefit.

The Mayor is authorised to provide Letters of Support on behalf of Council in the role of Council’s official spokesperson.

If you are seeking in‑kind support or a formal partnership with Council, a different process may apply.

These requests usually require:

• Additional discussion through a Councillor Connect Session, and
• Consideration and approval by the full Council.

Requests for this type of support should be submitted at least two months before the outcome is required. Email council@hinchinbrook.qld.gov.au or call (07) 4776 4600.

You can request a Letter of Support by:

• Downloading the Request for Letter of Support Form(PDF, 282KB) then completing it
• Providing the required information by email to council@hinchinbrook.qld.gov.au as early as possible.

Providing information early allows time for assessment, research and preparation.

To assess your request, please include:

• Organisation or group name
• Contact person and contact details
• Project name
• Name of the grant or funding program
• Funding organisation
• Amount of funding requested
• Grant closing date
• Brief project description and community benefit

You may also submit a template letter with this information for Council’s consideration.

Council may not provide a Letter of Support where:

• Council is applying for funding from the same program and would be in direct competition
• Council already delivers a similar program or service
• The project does not align with Council priorities or strategic objectives
• There is an expectation for ongoing support beyond reasonable timeframes